Supplier contract compliance for hotels
Every invoice checkedagainst the contract you signed.
Forward your supplier invoices and see what they show. Add an agreement, and Atrium checks every line against it.
5 invoices a month, free. No card. Never shared with suppliers or sold. Privacy
Bath towels 27×54
Supplier A · Invoice #4821
Contract price
$28.00
Invoice price
$31.50
Variance
+$3.50
Repeated on
3 invoices · 24 units
Estimated impact
$84.00
Checked against the rate on the signed agreement, before payment.
Built for hotels flying these flags
Two things from you. The checking is ours.
Supplier agreement
- $28.00 / towel
- 5% annual cap
- Effective Jan 1
01
Upload the agreement
Atrium extracts pricing, caps, fees, effective dates, premiums, replacement values, and the other commercial terms buried in the document.
Invoice #4821
4 lines · forwarded by email
02
Forward invoices
Send them by email, PDF, image upload, or mobile capture. No supplier switch, no accounting migration, no portal for your team to learn.
- LineContractInvoiceBath towels 27×54$28.00$31.50Hand towels 16×30$14.20$14.20Bath mats$9.85$9.85
03
Atrium checks every line
Each invoice line is compared against the active terms on the agreement: every invoice, as it arrives, not a sample at quarter end.
- Needs review
Exception
Bath towels 27×54
Variance
+$3.50
Repeated on
3 invoices
04
Review what doesn't match
See what the contract says, what the invoice billed, the variance, the supporting evidence, and how often it has already repeated.
Works alongside M3, BirchStreet, QuickBooks, Sage, Xero and NetSuite. No migration, no new purchasing workflow.
See contract complianceSee what your invoices are telling you.
No agreement needed. Forward your supplier invoices and Atrium puts every line in one place, with the patterns already pulled out.
Where the money goes.
Every supplier, ranked by what they billed you.
What moved.
Each item against its own history, so four small increases show up as one trend.
What repeats.
Invoices that look like one you already paid, flagged before payment.
5 invoices a month, free. No card.
What Atrium found in real hotel purchasing data.
Not demo data. Atrium analyzed invoices and supplier agreements hotels were already using and surfaced issues that had been sitting inside the existing purchasing history.
Agreement compliance
One supplier agreement, checked against every weekly invoice.
The same two charges, on every invoice, 14 weeks in a row.
14
weekly invoices in a row
C$23.63
a week, billed outside the agreed terms
Supplier agreement
reviewed terms- Wk 1
- Wk 2
- Wk 3
- Wk 4
- Wk 5
- Wk 6
- Wk 7
- Wk 8
- Wk 9
- Wk 10
- Wk 11
- Wk 12
- Wk 13
- Wk 14
The same two charges, every week, May to July
Most of the invoice pricing was correct. But two replacement charges that should have been covered by the agreement kept appearing on every weekly invoice.
What this showed
A supplier can broadly follow an agreement while small charges outside it continue unnoticed.
Price history
One hotel. One food distributor. December to July.
26 of 30
deliveries where a price rose
Atrium rebuilt item-level price history from invoices the hotel already had, and compared each delivery with the last time the same item arrived.
One of the clearest examples
Bottled water, per case
$11.95 → $15.99 +33.8%
$11.95 to $15.99 a case, in four small steps, December to July.
What this showed
Small supplier increases can accumulate invoice by invoice without ever appearing as one obvious event.
What the hotel did
Used this history to move its food purchasing to another supplier.
Different problems. Both were in invoices the hotels already had.
Contract compliance tells you whether the pricing and terms you negotiated are actually being honoured. Price history tells you when supplier pricing changes.
Atrium keeps checking as new invoices arrive.
Findings are surfaced for review. They are not counted as savings unless the hotel confirms a credit or adjustment.
That’s one hotel’s history. See yours.
5 invoices a month, free. No card.
Your AP system knows what you paid. Atrium knows whether you should have.
You read the agreement once. The invoices arrive every week, and each one gets paid without anyone checking it against the terms.
Where Atrium sits in hotel APYour AP system
Captures the invoice, routes approval, records the payment, and reconciles against the purchase order.
Atrium
Holds the signed agreement beside every invoice line and flags the ones billed outside it, before the payment goes out.
The terms that actually get billed against.
An agreement is not one price. It is a set of commitments, and any of them can be quietly missed on an invoice that otherwise looks normal.
Pick a term to see what a finding on it looks like.
Every term in the agreement
The agreed rate per item, per pack, per unit.
Every finding shows its evidence
Fixed contract pricing
Chicken breast billed $3.50 a case above the agreed rate.
- Contract term
- Chicken breast, 4 kg case: $42.80, fixed until December 31.
- Invoice line
- Invoice 20417: 5 cases at $46.30
- Variance
- +$3.50 per case
- Affected invoices
- 4 of 5 recent deliveries
- Estimated impact
- $70.00 so far
Illustrative examples. Every finding opens with the same five pieces of evidence, so it can go straight to the supplier.
The same supplier, billing above the same terms, at every property.
The same line, billed above the same signed terms, at four hotels that never compare invoices. Atrium checks each property against its own agreement, then shows the group the pattern as one conversation to have with the supplier.
Audit one supplierThe same invoices answer more than one question.
Contract compliance comes first. The same invoices also show where prices moved.
- Supplier intelligenceWhich prices went up, and where the same product costs less.See which supplier prices moved, where a comparable product costs less, and how your purchasing connects across suppliers.Read more
- Reports by emailAsk Atrium, and the spreadsheet comes back built.Email a question to ask@atriumhotels.ai and get the answer back with an Excel workbook attached.Read more
- Your stackHow Atrium fits the systems you already run.Invoices are forwarded from the inbox they already arrive in. Your accounting and procurement systems stay where they are.Read more
Start with one property, or one supplier across many.
Independent hotel
$0per property, forever
Find what your supplier invoices are telling you.
Start free5 invoices a month, free. No card.
Property intelligence
$99per property, per month
Keep supplier pricing and agreements under watch.
Start freeStarts on Free. Upgrade anytime.
Portfolio intelligence
Customfor hotel groups
Turn purchasing across your hotels into better supplier decisions.
Found in one property's invoices
$4,613
a year in price increases
Cost of the Property plan
$1,188
a year, per property
One property, eight months, 137 invoices. Your invoices may hold more or less.
Create a free account and forward your invoices. 5 a month are free, with no card and nothing to install. Hotel groups can start with one supplier across a few properties instead.
Start smallStart with your own invoices.
Forward 5 invoices this month and see what they show. Add a supplier agreement, and Atrium checks every line against it.
5 invoices a month, free. No card.
Your invoices stay in your account. Never shared with your suppliers, never sold. Privacy